When we send an email, we are giving a lot of information about ourselves or the company from which we manage. A person can receive a multitude of emails throughout the day. Explain yourself clearly and following some codes will benefit you. Avoid making these 10 mistakes and your message will be a success.
1. Use an unofficial account
If you want to be taken seriously, you have to start by giving a responsible image of yourself. Your account name says it all. Avoid using nicknames and opt for something simpler. Ideally, choose your first and last name as the base format.
2. Take the opposite to the recipient
In a message you can try to convey an intention and that the other assimilate something different. Therefore, try to be as clear and direct in your message, but do not create problems with your comments. It can harm you more than you think. In those cases, face-to-face communication is better.
3. Give too much opinion
Do not stipulate your message based on your opinions. The adjectives you use can be decisive to make clear what your ideology is when it may be unimportant at that time. If it is a formal email, just give useful information to the other person.
4. Do not justify your reasoning
An idea is always stronger if it is based on arguments and you are able to defend them. Reflect in your message that you have clear objectives and explain why. If you do not, the email will not be strong enough to get the attention of the recipient.
5. Use street vocabulary
It is not the same to maintain a dialogue with a person to send an email and wait for a response. Do not fall into the error of being too banal in your texts. It is preferable that at all times you speak with education. You never know who may be reading that email.
Make spelling mistakes Make sure that what you write in your email has no misspelling. Not accentuating the words or using the “v” when the word is with “b” will detract from your message credibility and make the focus on your grammatical mistakes. Check before shipping.
7. Go through the branches with the message
You don’t always have the time to read an email. Therefore, including long paragraphs and being too explanatory will only take your recipient to stop reading early. Be precise and direct to communicate. The message will be more effective.
8. Do not adjust the subject to the central theme
The “subject” of an email is very important despite the fact that it is often ignored. Explain what your email is about and the recipient can easily identify it. Avoid using capital letters.
9. Farewell with affectionate samples
Get used to starting your emails saying good morning or good afternoon. To close the conversation, it is preferable that you use formal expressions and thank the attention received. The recipient will be left with a better impression on you.
10. Include files that do not work
Investigate the size of any document before sending it and make sure that the system will allow you to load that data. Attaching files that finally cannot be opened will give your email a bad image and, in addition, it will be a double job because you will have to send it again.